Vacancies : Office & Membership Manager

Vacancies
Office & Membership Manager
English PEN

(To read in details click the link http://www.englishpen.org/aboutenglishpen/vacancies/ )

The English Centre of International PEN is the founding centre of the worldwide writers' association, working to promote literature and defend the freedom to write. From campaigning on behalf of persecuted writers to promoting literature in translation and running writing workshops among refugees and other excluded groups, English PEN seeks to dismantle the barriers to creative expression. English PEN also offers a wide range of events and discussions open to its members and the general public.

Answering to the Assistant Director, the Office & Membership Manager underwrites the success of English PEN's public programmes by ensuring the smooth running of this busy office, maintaining accurate membership records, dealing with members' enquiries, and supporting the work of the Assistant Director in the delivery of English PEN's events.

The important part-time role requires a highly organised, flexible and committed individual with great attention to detail and good IT skills (ideally including familiarity with Word, Excel, Outlook, Internet Explorer and Access), who enjoys working with a wide variety of people. This is a fulfilling role for anyone who is interested in literature and shares English PEN's aims.

Job summary
1. To ensure the smooth running of the English PEN office
2. To maintain accurate membership records and deal with members' enquiries
3. To support the Assistant Director in the delivery of English PEN's events

1. Office Management
• Provide assistance to the Director and Assistant Director of English PEN
• Deal with general enquiries and act as first point of contact
• Deal with press enquiries and requests for members' details
• Take responsibility for office equipment such as the photocopier, computers, printers and the credit card payment system
• Check availability of stationery and other office supplies
• Update and maintain the central database•
Book and attend Board meetings (5 per annum)
• Prepare and circulate agendas and reports
• Take minutes
• Collate and circulate reports for the AGM

2. Membership
• Prepare and handle mass communications to the membership, including a monthly newsletter and reports for the AGM
• Maintain the Members' Only area of the website
• Process new memberships and send out welcome packs
• Deal with membership renewals and reminders
• Support the Assistant Director in recruitment drives
• Report on membership to the Board and AGM

3. Events
• Send regular emails to members and wider contacts regarding events
• Organise listings for events with newspapers and magazines
• Take ticket bookings for events and compile guest-lists
• Represent English PEN at some events in place of the Assistant Director

General
• Any other duties as may from time to time be deemed necessary by the Assistant Director

Summary of Conditions
• Hours: 20 hours per week, ideally 4 days a week but with some flexibility;
• Occasional out of office hours will be required and will be recompensed with time off in lieu• Salary: £20,000 pro rata
• Location: London EC1• Holiday: 25 days per year, plus all public holidays, to be taken after prior consultation with the Director. In addition, holiday may be granted between Christmas & New Year, at the discretion of the Director
• Pension: contributions available after six-month trial period.

To apply for this position, please send a full CV and covering letter outlining your suitability for the role to Sarah Hesketh: sarah@englishpen.org. The deadline for applications to be received is 5pm, Monday 5 January 2009.